RULES

CARSO TRAIL 2023 is a non-competitive cycling event (hereafter also referred
to as “event” or improperly “adventure”) reserved exclusively for members of
the Bike Soul SSDrl sports club (hereafter also referred to as “organiser” or
“organisation”).
1 – Age Limit
Everyone who is of legal age (i.e. 18 years old) is eligible to participate in the
event.
2 – Club Membership
Anyone who is not a member of the organiser’s sports club will become one when
registering for the event. The organisation may at any time and at its sole
discretion decide whether or not to accept the registration or to exclude a member
from the event in case their participation could cause damage to the reputation of
the organiser or its partners.
3 – Mandatory Medical Certificate
All participants are REQUIRED to submit a valid “Health Certificate for
cardiovascular intensive sport activity (cycling races/events)”. The medical
certificate must be issued by your doctor and must be valid until 16 May 2023
and must be uploaded during registration.
If the medical certificate is not compliant, it will be refused and canceled and the
member will have to submit a new compliant one by 30 April 2023.
The Medical Certificate must be specific for CYCLING. We cannot accept
medical certificates issued for other sports such as triathlon, athletics, etc.
Anyone who does not comply with this requirement won’t be admitted to the
event and will not be entitled to a refund of the registration fee.

4 – Route and GPS Tracks
The ride starts in DOBERDO’ DEL LAGO and ends in DOBERDO’ DEL LAGO.
The route of about 350 km is a mix of public paved roads, paths and dirt roads.
The route is self-navigated and unmarked. All riders are asked to bring a GPS
unit or whatever tools necessary to navigate the course. All participants must
have proper skills to navigate and ride self-supported, especially in secluded
areas where cell phone signal may not be available. The organisation will provide
all participants with accurate GPX files for the entire route via email. All
participants are required to follow the route with their safety in mind. It is each
participant’s responsibility to evaluate the road, traffic and weather conditions
and adapt the route in case of detours or any unforeseen circumstances. All
participants shall respect other road users and not take any risks with their own
safety or the safety of others. Therefore, participants can divert from the track
provided at any time and resume it later, using alternative routes at their own
discretion, if the conditions so require. The organisation reserves the right to
change the route until a few days before departure.
5 – Event Date & Details
When: Friday 12 May 2023
Where: Start in DOBERDO’ DEL LAGO, Italy | End in DOBERDO’ DEL
LAGO, Italy
The detailed event programme and venue address will be provided via email
nearer the time.
6 – Observation of the Italian Highway Code and Traffic Laws
The bikepacking event CARSO TRAIL 2023 is a non competitive cycling event
on public roads, gravel roads and paths – there are no road closures. This means
all participants will obey all Italian Traffic Laws. All participants must be
equipped with an emergency repair kit.
7 – Ride Format & Participant’s Conduct
All participants accept that the ride is not a race in any circumstances.

It is each rider’s responsibility to understand the nature of the ride they enter
including the terrain and difficulty, and ensure they are physically fit and capable
of taking part in the event as well as . It is also each participant’s responsibility
to ensure their equipment is in a suitable condition to complete the ride.
8 – Participant’s Safety at the Event
For their own safety and in case of emergencies, each participant must ensure
their bike is in a roadworthy condition with fully functioning brakes. Participants
must carry the following minimum required equipment for the full duration of
the event:
reflecting cycling vest
emergency whistle or bell
mobile phone (with enough credit and battery life for the duration of the
event)
bicycle helmet (all participants must wear a helmet when on the bike)
front (white) and rear (red) lights
9 – Payment and Registration Details
Registrations open 01/01/2023
Registrations close 16/04/2023
Registration fee:
45 Euro from 01/01/2023 to 12/03/2023
65 Euro from 13/03/2023 to 16/04/2023
The registration fee includes:
Club membership and insurance coverage with MSP 2023
GPS track of the route in gpx format
Meeting with the participants on the day before the event start
CARSO TRAIL 2023 goodies
Event pack CARSO TRAIL 2023
CARSO TRAIL 2023 Finisher certificate
Listing as a Finisher on the event page 2023
10 – GPS Tracker
Each participant will be obliged to use the smartphone application called WHIP
(https://www.whip.live/it/). It is mandatory to constantly check that the APP is
correctly turned on and functioning. If the participant deliberately decides to turn
off the tracking, the organization reserves the right to cancel the participant’s
participation.
11 – Admission
The admission to the event is granted once the participant submits the registration
form along with the registration fee and the medical certificate to the
organisation.
The CARSO TRAIL 2023 organisation may decide, at any time and at its sole
discretion, whether or not to accept anyone’s registration without the obligation
to provide further reasons.
12 – Transfer or Cancellation
Registrations to the event are not transferrable and there are no refunds for
cancellations made by the participants for any reason.
13 – Event Cancellation or Postponement
Event Cancellation– If, due to force majeure, the event does not take place, the
registration fee will not be refunded and maintained as a credit for the
rescheduled event date. The organisation may apply an extra admin fee of euro
15 for the renewal of the club membership with the relevant insurance coverage
and the postponement of the registration to the following year. The application
for participation in the following year and the payment of the administrative fee

must be made by deadline provided by the organisation after the event
cancellation.
Event Postponement – The organisation reserves the right to change the place
and/or date of the event within the same calendar year should access to the event
or sufficient portions of the route be deemed too dangerous due to severe adverse
weather conditions or due to any other scenario that makes the event not viable.
In this case, the registration fee will be transferred to the rescheduled date, with
no additional costs for registered participants. Accordingly, it won’t be possible
to transfer the registration to the following year’s edition.
14 – Changes to the Event Rules
The organisers reserve the right to make reasonalble changes to these event rules
at any time in case of altered environmental or legal circumstances and for public
health reasons. The official event website where these regulations are published
is the only reference for up to date information on the event. Therefore, any other
information provided in previous communications via newsletter, in the press or
on social media cannot be invoked.
15 – Acceptance of the Rules, Consent & Miscellaneous
Registration for the CARSO TRAIL 2023 event is subject to the acceptance of
the following terms and conditions:
• The participant accepts the event rules outlined on this page in full ;
• The participant accepts and assumes all risks and is fully responsible for his or
her actions whilst attending the event;
• Each participant, upon submitting the registration form and paying the
registration fee, agrees that they are physically and mentally capable of riding,
are free from any illness or medical condition that would prevent them from
riding and are of a level of fitness to ride the route. Each participant agrees to
submit a valid medical certificate for cycling and releases the organisation from
any and all responsibility for any injuries or damages associated with the
participation in the event;

• The participant accepts that the event they are entering into is not a race in any
format. There will be no timed races and time records to complete the ride will
not be taken;
• The participant accepts that the CARSO TRAIL 2023 event is self-supported
meaning that there are no SAG wagons, no feed stations, first aid posts or
mechanical support on site;
• The participant accepts that there is neither a broom wagon nor any rescue
service provided by the organiser and the organiser is not responsible for
searching or rescuing participants along the route;
• The participant accepts that the organiser does not provide any road closures
nor course marshals along the route;
• The participant accepts that the registration fee is non refundable;
• The participant acknowledges that the event may take place at rough terrains
and sometimes under demanding weather conditions and accepts that only
experienced riders with the necessary ability to cycle in adverse weather
conditions are allowed to participate;
• Liability Waiver
The participant acknowledges that the organisation Bike Soul SSDrl is not a
professional event organiser and only acts for recreational and non-profit
purposes (according to par. 1174 Italian Civil Code). The participant accepts that
CARSO TRAIL 2023 is a recreational ride for amateur cyclists and bicycle
tourist. Therefore, participation to the CARSO TRAIL 2023 is a free choice at
the total discretion and responsibility of the participating riders and for
recreational, non-profit purposes. The participant releases and discharges his or
her right to sue the organisation and/or its administrators, directors, agents,
officers, volunteers and employees, other participating event organisers, any
sponsors, advertisers and, if applicable, owners and lessors of premises on which
the activities take place from all liability, claims, demands, losses or damages on
the participant’s account, now or hereafter accrued, which are caused or alleged
to be caused in whole or in part by the participant’s involvement in, association

with or travel to and from the activity, including the participant’s negligence and
the negligence of other participants.
• Data Collection
The participant agrees to the use of his or her personal data in accordance with
the Italian Data Protection Law and the EU GDPR as outlined under par. 16;
• Use of Likeness
Each participant hereby grants to the organisation an exclusive, absolute and
irrevocable worldwide assignment in perpetuity in the
photographs/film/video/electronic representations and/or sound recordings of the
participant obtained at the event and grants to the organisation the right to use
and publish such content in any and all media. The participant hereby releases
the organisation from any and all liability from such use and promotion. The
participant hereby authorises the reproduction, sale, copyright, exhibit,
broadcast, electronic storage and/or distribution of said photographs/film/video
tapes/electronic representations and/or sound recordings without limitation at the
discretion of the organisation. The participant specifically waives any right to any
compensation they may have for appearing in any of the
photographs/film/video/electronic representations and/or sound recordings of the
participant at an event of the organisation. The participants acknowledge that the
organisers have the full right to sell and/or profit from the commercial use of such
photographs, motion pictures, recordings, and/or likenesses of the participants.
16 – Data Protection
The processing and registration of personal data will be carried out by the
following company:
Bike Soul SSDrl
59100 Prato (PO), Italia
VAT No. IT02379130970

The personal data of all participants will be processed and recorded according to
the provisions of the Italian Privacy Law (2003/196) and by the General Data
Protection Regulation of the European Union (GDPR 2016/679).

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©2023 Carso Trail by BIKE SOUL SSDRL Via Giovanni Pisano, 49 59100 Prato (PO), Italy Numero REA PO – 529806 Partita IVA/Codice fiscale 02379130970